As a Creditors Clerk at Level-7 Internet, you will be managing supplier accounts, processing invoices, performing reconciliations and ensuring that all payments are accurately recorded and submitted. You will work closely with suppliers, internal departments and the Senior Creditors Clerk to maintain efficient and accurate financial records.
This role is open to candidates of all backgrounds and abilities.

Education, Certifications & Experience

• National Senior Certificate (Matric or Similar)
• 1 – 2 years of proven experience in a similar role within an accounts, finance or debtor’s department.

Preferred

• Further studies or qualifications in finance, accounting, or a related field would be advantageous.

Skills & Competencies

• Fully bilingual in English and Afrikaans (spoken and written)
• Computer literate with proficiency in Microsoft Excel and/or Google Sheets.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks simultaneously and meet deadlines.
• Strong numerical skills and an understanding of accounting processes.
• Excellent communication skills, with the ability to engage with customers and colleagues in a professional manner.
• A professional and customer-focused attitude, with the ability to handle challenging situations with tact and diplomacy.
• Strong time management and ability to work under pressure.

Supplier Communication

• Communicate with suppliers to resolve any billing issues, confirm payment terms and clarify any discrepancies.
• Respond to supplier queries regarding outstanding invoices or payments in a timely and professional manner.
• Maintain good working relationships with suppliers to ensure smooth and efficient payment processing.

Invoice Capturing

• Capture supplier invoices accurately into the accounting system, ensuring proper allocation to the correct accounts and cost centres.
• Verify that all invoices are in compliance with the company’s purchase order requirements and limits.

Reconciliation of Supplier Accounts

• Perform monthly reconciliations of supplier accounts, ensuring that all payments are accurately reflected and that any discrepancies are promptly investigated and resolved.
• Track and reconcile supplier statements with the company’s records to ensure completeness and accuracy.

Expense Allocation

• Allocate expenses to the correct general ledger accounts, ensuring proper categorisation of costs in accordance with accounting standards and company policies.
• Assist with the preparation of reports that detail company expenses and ensure accuracy in allocation.

Purchase Order Verification

• Check purchase orders from internal departments to ensure that they align with supplier invoices.
• Ensure that any discrepancies between purchase orders and invoices are addressed before payments are processed.

VAT Reconciliation & Submissions

• Assist with VAT reconciliation, ensuring that VAT is correctly accounted for on supplier invoices.
• Ensure timely submission of VAT returns in compliance with company policy.
• Input and update entries in the asset register, ensuring that all asset purchases are accurately recorded and assigned appropriate values.

Asset Register Management

• Maintain accurate records of company assets for reporting and auditing purposes.

Payment Submissions

• Prepare and submit payment details to the Senior Creditors Clerk for approval.
• Ensure that all payment transactions are processed correctly and that payments are made on time, in accordance with the company’s policies.

Audit Reports

• Compile and assist with the preparation of monthly audit reports, providing relevant data and documentation for financial auditing processes.
• Ensure that all supporting documentation is accurate and up-to-date for internal and external audits.

Ad-Hoc Duties

• Perform any ad-hoc duties as required by the company.